How to run your salon on SaloonTrack

Seven steps in the order you actually work — from setting up services to the end-of-month report. Every screenshot is from the system itself; tap one to see it large.

7-minute read

① Set up your salon

Three screens you fill in once and rarely open again.

1. Services and prices: name, duration, price. Duration is not a detail — every appointment length is computed from it.
2. Staff: your barbers, each with their own pay deal: a share of each service, a fixed salary, a guarantee plus a share, or chair rent.
3. Hours and days off: the day off and the two shifts. This is how the system knows which times to offer your client.

② Open your booking page

This is where clients start reaching you without a phone call.

1. Under Settings ⟵ Booking link your salon link is ready to copy. Send it on WhatsApp, put it in your Instagram bio and on your sign.
2. Turn on “Online booking enabled”, and choose what clients see: your prices, your phone number, and whether you appear in the salon directory.
3. Under Booking rules you decide: same-day queue or a fixed time, how many days ahead, and the cancellation window.

③ Run your day

The screen you open every morning and close at night.

1. Today’s queue: who is waiting, who is in the chair, and timed appointments — in one list. Queue and appointment share the same list, so there are no two diaries and no clashes.
2. Every booking is one tap: start ⟵ finish ⟵ take payment. Finishing records the income, computes the barber’s commission, and deducts any product from stock.
3. The month calendar shows where it is busy and where it is quiet — so you plan days off and shifts on numbers.

④ Clients who come back

An empty chair costs you more than a message.

1. Clients: a card per client with their visits, their last cut and who did it. That is how you see who stopped coming.
2. WhatsApp reminders: tomorrow’s bookings with the message already written — tap and the chat opens with the text in it.
3. The client app: they scan a QR code from your mirror and an account opens — no app store, no password. They see their turn, book, and repeat their last cut with one tap.

⑤ Money: drawer, commissions and numbers

At the end of the night and the end of the month — no notebook, no Excel.

1. Shift drawer: opening float, today’s cash and petty expenses — with the expected drawer total computed for you. Card payments never enter the drawer, because the drawer is not the income.
2. Commission report: a line per barber, computed by their own deal. Change a deal and past months stay exactly as they were.
3. Reports: the month’s income and the change from the previous period, where it came from, which hour is busiest, and whose clients come back.

⑥ Products and stock

If you sell shampoo and gel — otherwise skip this step.

1. Products: add them once with their stock; what you sell goes onto the client’s bill and leaves stock by itself when the booking is finished.
2. Purchases: a purchase invoice restores stock and keeps a moving average cost — so you know real profit, not just the price gap.

⑦ Your team’s permissions

The barber sees their day; you see the numbers.

1. Users: an account and a role per barber. Staff see their own queue and calendar, and never the drawer, the commissions or the reports.
2. And permissions are enforced on the server, not hidden in the screen — a direct link will not get around them.